How it works.

Before we go into the nitty-gritty steps, sending through contact forms simply allows you the ability to send a specific message (email) – whether new or pre-written – through a contact form on websites. It will include your contact details so they can get back to you.

Step 1: Download the Chrome Extension (to make this an automated process)

You will need the Chrome Extension before using this feature.

If you’re inside the NinjaOutreach website Click Menu and then select “Download Chrome Extension” or just go to this link https://chrome.google.com/webstore/detail/ninja-outreach-lite/ggafbfbbholjabenemjoimkkkookgbam

Before you log in to your NinjaOutreach Chrome Extension, get your license key ready first. You can find it here in your Menu under Settings, then select “Chrome Extension”.

To activate it, click the NinjaOutreach icon in your toolbar, log in and enter the license key.

Step 2: Fill Contact Form Fields

Head to Outreach and click Templates.

Click Create Template (the green button on the top left) or edit an existing one by clicking the Edit Template button.

A template window will appear and you’ll see a Contact Form tab. Click it and you’ll find the default form fields for you to fill in for that particular template.

Then, just fill in all the relevant fields with the details you want to appear on the contact form.

You can also set the values as default for all your templates by selecting “Set Values As Default For All Contact Forms” at the bottom of the page.

And when you’ve saved your details, a little bubble will appear next to your template name to tell you that it has your contact form details attached.

Step 3: Time to send!

Note: This feature is only available in Inbox Mode and can only be done manually. Auto-sending does not support sending through contact forms.

Click Outreach and select Inbox Mode.

In here, select the list you want to send to.

Tip: You can make this process more efficient by clicking the button “Filter” and then check “Has Contact URL”, so you will only see contacts with a contact URL.

Select the template you want to use and click the button “Send Through Contact Form”.

If the Lead has a contact URL it will open that page and load the template into it with your default fields.

You will still have to fill out any required fields and caches and click send in the actual browser – NinjaOutreach does not actually submit it.

Note: NinjaOutreach has an email limit of 200 emails per day. Which means, if you have 1000 contacts, your campaign will complete in the span of 5 days.

Now you know how you can use this feature to significantly help you save lots of time in your outreach process!

The post How To Send Through Contact Forms appeared first on Influencers & Outreach University.

So, firstly, head to Lists and select “Your Leads”.

Simply hover over the bottom left bar of your lead card and options such as “Profile”, “Relationships”, “Notes”, “Send Emails”, and “RSS” should appear.

Great! Now let’s run through together what you can do in each of the section:

Profile

In Profile, you will see an overview of who the lead is such as their description, social media handles, tags, and web metrics (DA, PR, Shares, etc).

Relationships

In Relationships, you will see the past and most recent interaction you and your leads had such as “Blogger agreed to a giveaway”, “Blogger published sponsored post”, and so on.

If there is nothing there, it means you have not added a relationship status and you can do so by either:

1. Entering your own custom relationship status under “Last relationship”
2. Selecting from our pre-made list by clicking the relationship icon.

When you’re done, press “Enter” and it will automatically be added to your list.

Notes

You can use Notes to keep track of your leads or share ideas, thoughts, and conversations with your team members. It will also sync across all your team members so it’s easy for everyone to follow up and stay updated.

Sent Emails

This section shows you all the emails sent to your leads including who the sender is and when it was sent. The great thing is that this syncs across all your team members, so everyone will always be in the loop.

RSS

If your lead has an RSS feed, then it will be displayed here along with the published date. This gives you a better sense of what your lead is up to, what they’re writing about, and it can help you personalize your outreach better by referencing to their recent posts.

How to Bulk Edit Leads

If you’d like to edit your leads all at once, here’s how you can do it:

Step 1: Select the bloggers

You can select bloggers individually by checking the boxes next to their card or select all of them at once by checking the box with “(0)”.

Step 2: Click the pen icon to edit

A Bulk Edit card should pop up and here you can make your edits such as moving them to a different list, adding tags, adding relationship statuses, and adding notes.

Filtering Leads
You can filter out the leads you want to see by clicking “Filter lists”. An expanded menu with all the attributes you can choose to specify will appear such as:

1. Name
2. Location
3. All Contacts
4. Email and Contact URL
5. All Featured Pages
6. Tags
7. Top Level Domain
8. Relationships
9. Follower numbers
10. Shares per post
11. SEO metrics (DA, PA, Moz Rank, Alexa, etc)

Sweet! You’re all set to manage and neatly organize your leads in any way you want.

The post How To Manage Blogger Relationships appeared first on Influencers & Outreach University.

When you enter the app, the first thing you’ll see is NinjaOutreach Search.

It’s a search bar with 6 tabs, and this is what you’ll be using to find leads.

The 6 tabs represent all the data you can find with NinjaOutreach:

1. Promotion Opportunities – Find Websites, Blogs, or Influencers for your niche keywords. Filter to include only the results with minimum Domain Authority count and other metrics.
2. Instagram Influencers – Find Instagram Influencers for whatever niche or location. Sort by follower count and engagement metrics.
3. Twitter Influencers – Find Twitter Influencers for whatever niche or location. Sort by follower count and engagement metrics.
4. Most Shared Content – Find trending posts for whatever topic and niche keywords. Sort posts with the most likes, shares, and comments.
5. Find Leads – Find Influencer profiles in your target niche or topic to reach out to. Filter to include only the profiles with valid name and contact info.
6. Email Finder – Find anyone’s email address by name or by company domain.

How To Use NinjaOutreach Smart Tags

Below the tabs, to the right end of the search bar, you’ll see NinjaOutreach Smart Tags.

These are used to further filter out search results, so you can include only the type of leads you’re looking for.

There are 6 Smart Tags in total:

1. Blogger – Find blogs and blogger profiles only.
2. Influencer – Find only the profiles with followers totaling 3k and up.
3. Executive – Find manager, founder, owner, and other C-level profiles only.
4. Company – Find company or agency profiles only.
5. Journalist – Find editor, writer, journalist, and other press-related profiles only.
6. Article – Find only the posts with social shares totaling 50 and up.

How To Use NinjaOutreach Filters

Filters help narrow your search in significantly faster time.

There are a total of 6 filters you can use:

1. Name / Doesn’t have Name – Find only the leads with names, no name, or both.
2. Email & Contact – Filter for leads with an email address or a contact URL only. You can also include leads with either, both, or neither.
3. Top Level Domains – Filter results for specific domains, such as .com, .org, .edu, etc.
4. All Featured Pages – Find specific web pages, such as Resource Pages, Guest Post pages, etc.
5. Social Network – Set minimum follower and shares count for each or all social networks (Facebook, Twitter, Instagram, Pinterest, & Youtube.)
6. SEO Metrics – Set minimum requirements for each or all: Domain Authority, number of Backlinks, Moz Rank, Page Authority, and Alexa Rank.

How To Use Advanced Search Queries in NinjaOutreach

Yes, you can use advanced search queries in NinjaOutreach as you would in Google search.

Below are the top 6 advanced search queries best used in NinjaOutreach

1. Find URLs with your target keywords via inurl – inurl:[keyword] Ex. Inurl:affiliates
2. Find page or post titles with your target keywords via intitle – intitle:[keyword] Ex. intitle:vegan recipes
3. Search for results with an exact phrase via quotation marks – “[keywords]” Ex. “influencer marketing” tips
4. Find data on an exact post or website – [domain.com] or [domain.com/post] Ex. ninjaoutreach.com/content-marketing-tools
5. Remove from search results via hyphen – [keywords]-domain.com Ex. business-forbes.com
6. Find content by author name – author:[author name] Ex. author:Neil Patel

NinjaOutreach Sorting

Sorting helps you instantly find the leads you want to target first.

There are a total of 4 sorting options in NinjaOutreach:

1. Followers – Sort by Twitter, Instagram, Pinterest, or Facebook followers.
2. Metrics – Sort by Domain Authority, Page Authority, Moz Rank, Backlinks, or Alexa Rank.
3. Name – Sort alphabetically by name.
4. Location – Sort alphabetically by location.

Wrapping Up

NinjaOutreach Search functions much like Google, except each search result comes automatically crawled with additional data such as emails, social profiles, and other contact info so you can reach your leads sooner.

This means you won’t need to spend extra time manually finding and copy-pasting data into a spreadsheet.

Just click add contact, and NinjaOutreach will find other data of your leads for you.

All you’ll need to do then is review these data, save your final, clean results, and you’re ready to send emails to your leads!

Again, all these can be done in NinjaOutreach.

So, there’s no need to scramble between multiple other apps and tabs to get all your lead search and influencer marketing work done.

Handy, right?

Head on over to the app and try it out!

The post How To Use NinjaOutreach Search Tabs, Tags, Filters, Sorting, & Queries appeared first on Influencers & Outreach University.

But you can search, filter, and contact any Instagram influencer from within the application.

To contact the influencer,

1. Please click on the list title where you saved your Instagram influencer leads. 
2. Click on the email button 
3. Submit the form 

At the moment,  the outreach is done internally.

As soon as the influencer responds, we will forward the email to you.

To know more about how to contact Instagram influencers in bulk, check out this article: How Can I Contact Instagram Influencers In Bulk?

The post Why Are The Email Addresses of My Instagram Leads Hidden? appeared first on Influencers & Outreach University.

First, for legal reasons, we can not disclose the email addresses of the Instagram influencers.

The process works like this:

1. You send us your request to contact the Instagram influencer.
2. We receive your request and contact the Instagram influencers ourselves.
3. If the Instagram influencer replies, we send it to you, and you can then obtain the Instagram influencer’s email address.

But does this process mean you have to contact Instagram influencers one by one?

No.

Here is how to contact Instagram influencers in bulk:

1. Go to the “Instagram influencers” search option.
   
2. Run your search with your target keyword. 
3. Apply the search filters that you need. 
4. Select the leads you want to contact. (Or click the instant bulk option checkbox if you want to contact all the Instagram leads saved in your list.)
5. Click on the “Contact” button, and insert your message. 
6. Click SEND and this message will be sent to all the leads you have selected.

The post How Can I Contact Instagram Influencers In Bulk? appeared first on Influencers & Outreach University.

If you’ve asked yourself this question, then read on for our answer.

To begin, influencer marketing is mainly about these two processes:

1. Finding the right influencers for your marketing campaign
2. Sending email outreach to your target influencers about your partnership proposal

Now, you may say, why would you need a software to do these things that VAs can also do for you?

Here are some reasons:

1. First, you’ll need to invest time and resources in training your VAs.
2. Traditionally, VAs will need to do manual online research with keywords & collect leads one by one.
3. VAs will also need to send outreach emails and follow-ups one by one.

This sort of manual labor would take several hours up to weeks of work for a VA. Bigger campaigns could even take months.

And that leads to another major issue with VAs. Scaling your outreach capacity is not easy.

If you need to manage more, bigger campaigns, you’ll need to spend more money to hire additional VAs & train them.

But with NinjaOutreach, you or your VA can be significantly more efficient.

• You can increase your outreach capacity any time without needing to pay for additional training of new personnel.
• Something that would take your VA months of work could take only a few minutes.

Through NinjaOutreach automation features, you (or your VA) can also do the following in a few clicks:

• Find influencers by category
• Find influencers by location
• Find influencers by engagement metrics
• Find influencers by follower count
• Find leads by SEO metrics such as Domain Authority, total backlinks, etc.
• Find & validate anyone’s email address
• Write emails with dynamic text that change randomly to make for tons of unique message combinations
• Send emails with input fields that automatically change to match the data of each receiver (for more personalized outreach messages)
• Schedule massive email campaigns with automated follow-ups
• Track and analyze total opens, clicks, & replies to your emails

These features and more can you help you get the job done much faster than a traditional VA doing manual work.

Remember, time is money. And the less time you waste in completing tasks, the more money you save for your business in the long run.

The post How Can I Save Money Using NinjaOutreach Instead of Paying a VA? appeared first on Influencers & Outreach University.

We put this sending limit in place to preserve your outreach quality.

Sending too many similar emails under the same email address within a short period of time will degrade the sending reputation of that email address.

This will ultimately lead to getting those emails sent to the junk box instead of the inbox of your intended recipients and could even get your email account reported – or worse – shut down for spam.

If you want to send more than 200 emails, kindly integrate more than one email address to your account and launch multiple outreach campaigns, each using a different email address.

The post What is NinjaOutreach’s sending limit? Why can’t I send more than 200 emails a day? appeared first on Influencers & Outreach University.

Here’s how you can do so:

How To Integrate Your Email Account

Note: Please make sure if you are using IMAP that you have enabled that on your mail client.

We cover all email clients so long as IMAP is enabled.

Start by clicking “Connect an Email account (IMAP)” and fill in the relevant fields with your IMAP details.

Not sure what your IMAP details are? You may need to search individually for how to do that on your specific email client as they can differ from each other.

Tip: Here are some suggested IMAP and SMTP ports that you can try if the recommended ports given by your email client do not work:

IMAP Port: 993

SMTP: 465

How To Send Emails in Outreach Mode

(Looking for Automated Campaigns? Scroll down further…)

Head to Outreach and select Inbox Mode.

Then, select the list you want to email to…

Select the template you want to use. Each template will auto-fill the subject and the body fields as well as any custom fields according to the available data.

Then, select the “From” email you want to use.

Lastly, click on the first lead in the list to load their email address.

Then click ‘Send Email’ when you’re done.

From then on the next lead on the list will auto fill. Simple!

Pro Tip: How To Send Emails Fast!

This is the process we recommend for the most efficient email sending:

Send to all who has an email address:

1. Load your list
2. Click Filter lists and under “Email and Contact URL”, select “Has Email” to load only those that have an email address. Then, close the filter box.

Then, go ahead and send your emails.

Next: Send to all who has a contact URL

1. Go back to your “Filter lists” and select:
   “Has Contact URL” under “Email and Contact URL”
   “Email Not Sent” under “All Contacts”
2. Send to all leads listed through contact form.
   Don’t know how? Check out this tutorial to learn how.

Potential debugging

Issues with emails rarely happen but when they do, there are the common issues:

• You’re frequently getting logged out of your account
• Emails are not sending, or delayed.
• You are not getting replies. (if this is the case, make sure that the emails are appearing in your Gmail, from the same email which you sent. It is the only way we can retrieve it).

If you experience any of these issues, try the following (while logged into your Gmail):

1. Confirm that you are enabling (turn on) Less Secure apps https://www.google.com/settings/security/lesssecureapps from this link
2. Go to https://security.google.com/settings/security/activity and see if there is anything blocked
3. Turn off two step verification
4. Revoke access to NinjaOutreach and reintegrate it on your settings page in our app (this refreshes our access token)

How To Do Automated Email Broadcasting

So, email broadcasting allows you to set up automated outreach campaigns so you don’t have to do them one-by-one.

Note: This is only for plans from Small Agency and above. Currently, there is also a limit to sending 200 emails per day per individual email accounts, which includes active campaigns and follow-ups.

Step 1: Schedule a Campaign

Head to Outreach and select Autosending.

Then click “Schedule a Campaign” to get started!

Step 2: Add the necessary info

Simply select your list, choose a template, select your “From” email to begin with.

In here, you can even opt to filter by Relationship Statuses or tags!

Step 3: Select the number of emails sent in a day

You can send up to a maximum of 200 emails per day, per account.

Step 4: Specify the date and time when the automated email will be active.

You can either choose “Send Now” to send immediately or “Send Later” to schedule for a different date and time.

You can also select the days you want the campaign to be active; by default, all days are selected.

Select from the drop down the time when the Autosending will be active. You can also change this by adjusting the red slider, which sets the limit for the day and will affect how long it takes for the emails to be sent each day.

Step 6: Clear any missing fields required for Autosending

Sometimes, some emails may come up to have missing fields whether it’s a missing first name, contact number, etc.

And if the missing field is required by the template, you’ll be required to fill it up before sending.

Just scroll to the bottom and you’ll see the “Check Leads” button in Red.

There are 2 ways you can solve a missing field:

1. You can click into “Check Leads” and your missing field should pop up, asking you to fill it up.

Click “Save” and it should fill up your missing field right away!

2. Alternatively, you can also quickly exclude them from the campaign through the “Quick Actions” button next to “Check Leads”.

Pro tip: You can use “Quick Actions” to apply that particular missing field to all your filtered lead..

NOTE: This will only apply to leads that have that particular field empty. The ones who are filled will not be changed.

And when you’re done, you should see the changes made on your email body.

You can also remove leads from getting an email (this will not remove them from the list itself) by clicking the checkbox and deciding to include or remove them from the campaign.

Step 7: Add Follow-ups

You can opt to send up to two follow-up emails after your original email is sent. Click “Select after ‘n’ days” to choose the gap days between each follow-up email.

Important:

• If a lead replies, the follow-up will automatically be disengaged and will not send– you don’t have to do anything!
• You can deactivate your follow-ups (all of them, or for individual users) in the campaign management section. You might need to manually turn off a follow-up if a lead responds from a different email address.
• If you are using a non-Gmail account, make sure that replies are being forwarded to your Gmail account so the software can retrieve them and deactivate follow-ups.

Step 8: Double check that all details are correct

Finally, review the information and see how many leads will be emailed. Clicking launch at the bottom will initiate the campaign.

You’ll be able to see the status of each campaign on the dashboard. If you want to cancel one, just click trash can icon to delete campaign and no additional leads will receive emails.

To pause your campaign, simply click the toggle button to switch from “Active” to “Paused”

That’s it! You’ve mastered integrating your email and learnt the trick to simplify your outreach through autosending. Congrats! Now, go make some sales and build some relationships!

P/S: Friendly reminder once again, NinjaOutreach currently has an email limit of 200 sent emails per day. Which means if you have 1000 contacts, the campaign will complete in the span of 5 days.

The post How To Integrate Your Email and (Automatically) Send Emails and Follow Ups appeared first on Influencers & Outreach University.

In this tutorial, we’ll show you exactly how to install our NinjaOutreach Chrome Extension and all the cool things you can do/achieve with it!

Namely, you’ll have access to dozens of SEO metrics about any page and if you’re a NinjaOutreach user, you can easily use it to add leads to your lists with a click!

Naturally, NinjaOureach’s Chrome Extension must be used with the Chrome Browser but it can run on any OS (Windows, Mac, etc)

Step 1: Install Chrome Extension

Go to Menu and click Download Chrome Extension

Then, you’ll be quickly redirected to the installation page. Just click “Add to Chrome” to install.

Once you’ve successfully installed the NinjaOutreach Chrome Extension, you should see the NinjaOutreach logo icon in the top right of your browser.

Step 2: Activate your Chrome Extension

Now that you’ve installed it, click the icon and you’ll be asked to fill in your email address and a license key.

NOTE: If you change your email account in the NinjaOutreach app, you will need to update it on your Chrome Extension as well.

How to retrieve license key?

Go to Menu and click Settings.

In Settings, click the “Chrome Extension” tab and you’ll see your 32-character license key at the bottom.

How To Use The Chrome Extension

Here are the cool stuff you can do with the Chrome Extension:

1. Review blogger information, leave notes, and assign relationship statuses.
2. Add bloggers to your lists in NinjaOutreach – one-by-one and in bulk.
3. Automatically fill contact forms for your outreach.
4. Review your NinjaOutreach lists more efficiently.

View Blogger Information with NinjaOutreach Chrome Extension

The Chrome extension actually includes more data than the core software currently does, including (when available):

• Full Name
• Location/Address
• Links To Social Pages (Facebook, Twitter, Instagram, LinkedIn, Pinterest, G+, Youtube)
• Follower Counts for all social pages
• Domain Name
• Page URL
• Page Title
• Links To Key Pages
• About
• Contact
• Resources
• Infographics
• Podcasts
• Interviews
• Giveaways
• Sponsored Posts
• Product Reviews
• Guest Posts
• Press
• Monetization Techniques (banner ads, email lists)
• Meta Description
• Email Addresses
• Phone Number
• Alexa Rank
• Backlinks
• Page Authority
• Domain Authority
• Page Rank
• Moz Rank
• Klout Score
• Social Shares of page

See something that’s missing? Let us know!

RSS Feed – Filter By Author

In the RSS tab (second from the left) you can see an RSS feed of the blog, including:

• Author name
• Hyperlinked post title
• Publish date
• Number of comments

And filter which author’s posts you want to see:

Twitter RSS
We also have a Twitter RSS showing latest tweets .

Demographic And Analytics Information
View the demographic data of the website straight from Alexa (without having to go to their website).

• Top countries by visitation
• Bounce Rate
• Daily Pageviews Per Visitor
• Daily Time On Site
• Percent Male Visitors
• Percent Female Visitors
• Average Visits Per Month
• Average Comments Per Post
• Average Social Shares Per Post

Add Notes To Bloggers
While on “Website Data” tab you will see a Note Taking Field at the bottom. After adding any note, If you save that lead to a list, the note will also be added to that lead.

Add Websites To Your Lists
When you open the Chrome Extension, after the lead loads, you will have the opportunity to add the website to any of your lists (or to create a new one on the spot).

It will add any leads so long as it isn’t a duplicate. This includes any notes you take while on the Chrome Extension too.

Auto-fill Contact Forms with NinjaOutreach Chrome Extension:
Step 1: Create a Custom Template on WebApp
Step 2: Go to Contact Page

Go to the contact page of any website you want to contact.

You can also find contact page of the website by visiting the site and hitting the NinjaOutreach Chrome plugin icon and look for “Key pages” under “Website Data” tab.

Step 3: Fill Your Contact Form

The Chrome Extension automatically syncs to pull your saved templates.

Select the template you want to use from the dropdown menu.

Click “Fill Contact Form” button.

You will see that the fields in the contact form are populated with the info and text of the template.

Step 4: Send!

Now click on the Send button on the website itself to send your message.

Note: NinjaOutreach has an email limit of 200 emails per day. Which means, if you have 1000 leads, your campaign will complete in the span of 5 days.

Review your lists

Sometimes you’ll have hundreds or thousands of leads in a list and you want to review them efficiently. Our Chrome Extension provides a pretty neat way to review each of these sites.

1. Select Your Leads

Choose the list you want to review. Then, select your leads via the checkboxes. Then, click the “Export” button to review it on the Chrome Extension.

2. Start Reviewing (Open Extension)

Once exported, a tab with the first site to review should open. Then, click the NinjaOutreach Chrome Extension icon to start reviewing.

3. Add notes and/or relationship statuses to your lead

If you have notes or relationship statuses you want to include on the fly, you can do so on the Chrome Extension and it will be saved immediately and reflected on your NinjaOutreach account.

4. Keep or remove each lead

Choose to Keep or Remove your leads. Once a lead is removed, you’ll be redirected to the next lead’s site.

5. Adding Websites Through Google Search

While you’re searching through Google, you can use the Chrome Extension to easily add all the links in a particular search result.

Here’s how:

Step 1: Search anything on Google

Step 2: Load links to NinjaOutreach

Right click any white space and select “Load links to NinjaOutreach”

From here you can change the search on Google or continue to the next pages and keep adding more and more websites as long as you remain in that same tab.

You will receive a notification from the Chrome Extension, letting you know how many sites have been added and what to do in order to start reviewing them (Open the Chrome Extension).

NOTE: You can also set your Google Search to show 100 results at a time to make it even more efficient.

Step 3: Open The Chrome Extension To Start Reviewing.

You can start reviewing the sites, by clicking Add or Skip, after clicking any of these and the Extension will automatically load the next page on the list.

You can review them on by one, or you can Add all or Skip all of them.

You may notice some of the sites appear to say will be crawled, meaning they might not appear instantaneously in your account list, but after the info is retrieved by NinjaOutreach these leads will appear.

Add Websites From Selection

You can highlight any text from top lists, articles, etc. And have all the links embedded in them added to your Ninja Outreach Account.

Step 1: Highlight the text that contains the links you’re interested in, or just Select All.

Step 2: Right click it and select Load Links to NinjaOutreach

Step 3: Then you can review them just as if you have added sites from a Google search.

Congrats! Now you’ve learnt how to fully utilise NinjaOutreach’s powerful Chrome Extension to help you with your outreach on the go.

The post How To Install And Use The Chrome Extension appeared first on Influencers & Outreach University.